8.5. Organizational and peripheral information systems tools

Any information system should have adequate means of collecting primary data that accurately reflect the state of the subject area and the processes occurring in it. In financial-credit organizations, the amount of loans issued is calculated, the amount of interest to be paid is determined, the number of banknotes is calculated. At industrial enterprises, the amount of raw materials and materials coming from outside is calculated; the time spent on the work of production and transport equipment; power consumption, etc.

In the conduct of economic or administrative activities should be fixed properties inherent in the object on which the action takes place. The object must be identified, measured, determined in time, and noted with additional specific characteristics. The identifier may be the inventory number of the production equipment.

Each of the processes of obtaining and short-term data storage can be implemented using various technical means. Measuring devices and counters are used to calculate physical quantities, and recorders, information on which can be received automatically from sensors, record and monitor equipment operation, the state of climatic and chemical processes, etc. You can use complex tools for collecting and recording primary data specialized automated data collection systems and PCs.

The means of recording information and creating documents include copiers, printers, etc. Among the main technical characteristics of copiers are: copying speed; maximum size of the original and copies; scaling admissibility; availability of automatic paper feeder and the possibility of automatic copy layout; guaranteed copy volume.

Information storage facilities include office equipment (storage of paper documents), filing cabinets, cabinets or racks of various designs (folder storage), special box cases, drawers (storage of computer-readable media), etc.

Means of operative communication and information transfer provide information exchange processes both between internal objects of the organization and with external ones. Intra-and inter-agency communications and communications allow reproducing and forwarding messages in voice, visual, audio, and documented forms. Among them, there are telephone and fax machines, pagers, video monitoring and recording installations and systems, etc.

Means for processing documents include machines for binding and stitching, the physical destruction of documents, the application of protective coatings on documents, sorting, counting documents and other technological procedures.

Folding and gathering machines, cutting and binding devices are used to automate bookbinding. Folding machines help in the preparation of documents for folding into envelopes or notebooks; sheet gathering machines allow mechanization of document selection operations; Cutting devices are divided into paper-cutting equipment and enveloping devices. Trade enterprises often use electronic cash registers and cash registers.